Running a workplace giving campaign is a fun and rewarding process. Here is a checklist you can follow from start to finish, to ensure the smoothest campaign possible and the best results for everyone.

Running a Community Shares Campaign:

The Basics:

1. Set:
   • A start and end date for the campaign
   • A date when the pledged donations will start being deducted from paychecks
2. Decide how to promote the campaign. How will you communicate with employees? What will you do to get them excited about helping improve their community?
3. Implement the promotion strategy so employees hear about the program and its benefits, and how they can get involved. E-mail is a quick, easy way to get the word out, but don’t limit yourself.
4. Distribute Community Shares pledge packets. Make sure the due date for returning pledge forms is clear.
5. Continue promotional strategies, such as e-mail updates, throughout the campaign to keep employees informed and involved.
6. Collect pledge forms (and check or cash donations), process them (See "How To Use Giving Campaign Materials”) and return them to Community Shares.
7. Employees will receive an acknowledgement of their donation from Community Shares. They will also receive thank you letters from agencies they designated funds to, unless they request that we do not share their names with the designated agencies.
8. We will send a spreadsheet to your payroll person or department of all payroll deduction pledges. At the set time, your payroll department begins deducting donations from donors’ paychecks and sending them to us for distribution to our member organizations.