How a Campaign Works

We've made the process as simple as possible.

We know that campaigns that are easy to run are the most successful. That's why we've cut out all non-essential components.

Businesses aren’t all run the same way—workplace giving campaigns shouldn’t all be the same either.

While we have a campaign structure, we will be flexible with your time and work to accommodate any unique needs of your workplace.

Set a start and end date for the campaign. Also choose a date when the donations will start being deducted from paychecks (usually January 1).
Promote the campaign. Communicate with employees and get them excited about helping improve their community! An E-mail that includes campaign dates and information about the charitable organizations is a quick and easy way to spread the word. Post the campaign posters we have provided.
Distribute pledge packets. Make sure your due date for returning pledge forms is clear to employees.
Continue promotional strategies. Weekly email updates and special events throughout campaign will keep employees informed and involved.
Collect pledge forms, along with any checks and cash donations. Total up the pledges and make two copies: one for the donor and one for your payroll department. Call Community Shares to pick up the pledge forms.
Community Shares sends acknowledgement of donation pledges to employees. They will also receive thank you letters from organizations they designated to, unless they request that we do not share their names with the agencies.
Community Shares sends a spreadsheet of all payroll deduction pledges to your payroll department. At the set time, your payroll department begins deducting donations from the donors’ paychecks and sending them to us for distribution to our member organizations.